Remember the days when copiers and printers were two very different machines? When you were looking for the best copier, you weren’t going to find a copier with a scanner or a printer.
Times have changed and there are many options that give you plenty of functionality. You have to decide what you need for your business and make sure you don’t overdo it and get a machine that is too big.
Continue reading this article to find out what you need to look for in a great copier.
What to Look for in the Best Copier
Whether you’re buying or renting a copy machine you aren’t looking for just any copy machine — it has to be the best. The following questions will help you determine which printer is going to work best for your business’ needs.
What Will You Need This Copy Machine For?
If you’re keeping things simple and only need a black and white copy machine, you can easily find one of these. If you need your copy machine for other reasons, you might need a machine with great functionality.
Some of the things you might need your copier to do:
- Fax
- Double printing
- Sorting
- Hole punching
- Color printing
- Photo printing
This is just the beginning and you may have your own set of requirements. This is why it is important that you need to determine what your needs are specifically.
How Much Will You Use the Copy Machine?
While function is important when choosing your copy machine, you also need to think about the volume your machine is able to take care of. If you’re only going to be using the copier for a few copies a month, you don’t need to spend money on a high-end device.
If you have a big office and people are going to be using the copier a lot, you’ll need to look into print speed and paper capacity to make sure it can keep up.
What’s Included When You Buy a Copier?
When you put your copier budget together, you might not think about the extras you’ll need to include.
You might think about the ink/toner but what about maintenance and repair costs? Have you budgeted for the time it will take to train your employees on the copier or the insurance you’ll put on the copier?
How Long Will the Copier Last?
Knowing how long your copier is going to last will help you determine which one is the best fit for you. The average copier lasts about 5 years but high-end copiers can last 7 to 10 years.
Learn More Tips to Help Your Business
Now that you know how to find the best copier, why not learn other information that will help your business? We have many articles that go over how-tos and important topics that will affect your business.
Navigate through our site, find your favorite section, drop a bookmark and come back soon for more great reads.
